University Enrollment & Student Journey Platform

An enrollment management platform that lets students browse institutions and programs, apply, track their progress, and communicate with counselors.

Business Overview

The client helps students find and apply to educational programs across multiple institutions. Students go through a journey: browse options, submit applications, follow up with counselors, and track the outcome. The internal team — counselors and directors — manages the applications that come in.

The Challenge

Applications arrived through email and forms and were tracked in spreadsheets. Students had no clear view of where their application stood, so they contacted the team to ask. Counselors managed their work from personal notes and files, which made it hard to see how many applications were open, what was waiting on a student, and what needed follow-up. Directors lacked a reliable view of application volume and progress.

The Solution

Xupyter built an enrollment platform for both sides. Students browse institutions and programs, submit applications, and track progress through each stage. They receive notifications when their application moves forward and can communicate with counselors through the platform. On the internal side, counselors get tools to manage their applications and follow-ups, and directors get reporting on the application workflow and overall pipeline.

Key Modules

• Institution and program browsing
• Online applications
• Application progress tracking
• Counselor communication
• Notifications
• Counselor management tools
• Director reporting
• Application workflows
• Dashboards

How It Works

Students browse institutions and programs, submit applications, and watch their application move through stages. Counselors work through their own application list, follow up where something is waiting, and communicate with students through the platform. Directors see reporting on application volume and progress. Notifications keep students informed when their application moves forward.